Initial Consultation

Develop a plan

Implementation

Annual Review & Re-Enrolment

Ongoing Support

1. Initial Consultation

At this face to face meeting, without obligation to you, we will discuss your auto enrolment needs and objectives and collect information regarding any existing scheme you have. We will provide you with a brief presentation to explain the auto enrolment legislation and how this affects you and your company.

We will discuss the service options available and agree a bespoke package to meet your needs. This can range from a basic implementation and compliance only service, right through to more comprehensive services, such as face to face payroll support and employee pension presentations and clinics. Our service packages are affordable and can be tailored to meet client needs.

2. Develop a plan

Following our initial meeting, we will develop a plan to ensure you meet your auto enrolment duties. This will include, but is not limited to, the following:

Confirm duties start date and compliance requirements
Give consideration to an existing pension scheme (if applicable)
Select a suitable scheme using comprehensive research of the marketplace
An analysis of payroll data
Categorise workers (eligible, non-eligible, entitled workers)
Discuss contribution options and consider costs for each
Consider postponement options
Discuss employee communications and create templates
Check payroll processes and software

3. Implementation

Following completion of our analysis and research work, we will meet again to make our recommendations and commence the implementation process.

On completion of your initial implementation obligations, Sovereign Auto Enrolment Solutions will complete the ‘Declaration of Compliance’ on your behalf to notify The Pensions Regulator that you are compliant with the legislation.

4. Annual Review & Re-Enrolment

Each year, on the anniversary of your duties start date, we will complete a review of your pension scheme and ensure that you continue to be compliant with the legislation.

Every three years, employers must put certain staff that have left the pension scheme back into it – known as ‘re-enrolment’. Once the re-enrolment has been completed, employers must re-declare their compliance with The Pensions Regulator. We will assist you with the re-enrolment and take care of the re-declaration for you.

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5. Ongoing Support

Once your initial duties have been satisfied and you are compliant with the legislation, we will continue to offer support throughout the year. Our ongoing support agreement with our clients entitles them to the following support:

Communication

Unlimited face to face, email and telephone support whenever required

Compliance

Updates on any change in legislation that affects their company and/or their employees

Maintaining and updating of their compliance file which is held electronically

Employee Engagement

All new employees given the option to speak with us over the telephone or in person

Preparation of all statutory communications for employees

Annual Review

Annual review of their pension scheme and compliance file in line with guidelines set out by the pensions regulator

Three Year Cyclical Re-enrolment

Every three years we will take care of the re-enrolment and re-declaration of compliance with the pensions regulator

Access to Personal and Corporate Advice

Bespoke face to face personal and corporate advice for directors and employees

Enrolment Stages